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Posts Tagged ‘email’

Emailing to a Distribution List from Your iPad

March 14th, 2013 40 comments

[IMPORTANT: This workaround is for Exchange accounts. If you use Gmail, scroll to the bottom of this post to find the entry on creating Gmail distribution lists.]

If you use email distribution lists, you may have noticed that your iPad doesn’t. Here’s how to fix that.

You’ll need to fool your iPad by creating an individual contact for your distribution list in the Contacts app on your iPad. Enter all of the emails for your list in the email field for this individual contact. Please know that this workaround isn’t pretty. Every time you send an email to this contact from your iPad, you’ll receive an error. Just tell the iPad to send anyway and you’ll have successfully tricked your iPad into sending an email out to a group.

Here is how to create a contact for your distribution list, step by step.

First, find an email that you’ve sent to the distribution list. Copy all of the email addresses in the “To:” field and paste these into a Word document. You’ll get something that looks like this:

Then, strip out all text other than the email addresses and separate the email addresses with semicolons. You’ll get something that looks like this:

Copy this block of email addresses into the BODY of an email (not the “To:” field) and send it to yourself. Open this email on your iPad and copy the block of addresses.

Next, open the Contacts app on your iPad and create an individual contact for this distribution list. Paste that entire block of email addresses in the email field for that individual contact. Name your contact something easy to type and you’re set.

You can send an email to this list by typing the name of this contact in the “To:” field of any email you send from the Mail app on your iPad. Remember, when you send the email, it will give you an error, saying that it looks like there’s something wrong with the email address. Go ahead and send anyway.

It takes a bit of work to set up a list as a contact, but if you use lists, the extra time involved is worth it.

Please let me know in the comments whether you’ve found an easier way to do this. I know that there are also apps that will allow you to send a single email to a group of people, but I’ve heard that emails sent this way do not go through the Exchange server. Again, if I’m wrong, let me know.

-Rebecca Johnson

UPDATE: I noticed that a number of comments indicate that emails to groups are being rejected by the server. I have been testing this on a mail server running Exchange 2007. I just tried it using my gmail account to send an email to the group I’d created and I was rejected. So, many apologies to those folks on gmail who are using the advice in this post. However, one of our brilliant student employees came up with this workaround for gmail accounts. For those folks who have gmail: consult Creating an Email Distribution List for Your Gmail Account. Please let us know if this works for you. Thanks!

Creating an Email Distribution List for Your Gmail Account

October 10th, 2012 2 comments

By far the most popular post on this blog has been one that describes how to create an email distribution list that can be used on the iPad. Today, Emily, one of our systems assistant student employees, found an adjustment to the process that will allow you to create a distribution list on the iPad if your primary account is gmail.

The key is to add your gmail account to the iPad as an Exchange account. So, under Mail, Contacts, and Calendars in Settings, tap Add Account . . . and select Microsoft Exchange. In the first screen, enter your gmail address and password in the appropriate fields. Entering a Description is optional, but it can be helpful if you have multiple accounts on a single device.

On the next screen, enter m.google.com in the Server and Domain fields. Enter your entire gmail address as the User name. Tap Next. Now you’re ready to create an email distribution list on your iPad using your gmail account.

–Rebecca Johnson

 

iPad Tip of the Week: Emailing Photos and Videos

October 3rd, 2012 Comments off

For this Tip of the Week, I will show you how to easily add photos and videos to email messages. This video is 1 minute and 20 seconds long.

iPad tip of the week: Emailing Photos and Videos:

With the release of iOS 6 it is now easier than ever to add photos/videos to emails. You can now add them from within the email itself. Here is how:

  1. Open the mail app
  2. Create a new email message by tapping the new mail icon in the top right corner of the screen
  3. Tap and hold anywhere in the body of the message to bring up a list of options.
  4. Locate the option that is labeled “Insert Photo or Video” and tap that option
  5. You will now be presented with a box labeled photos, which will give you access to your media. Choose camera roll or photo stream depending on where your attachment is located.
  6. After taping either camera roll or photo stream, tap the item that you want to attach to the email.
  7. Tap the use button located in the top right corner to attach the item to the mail message.
  8. Complete your email and then send.

-Jason Miller

Troubleshooting Your iPad Calendar/Inbox and Your Exchange Account

November 10th, 2011 1 comment

Here are three email and calendar issues I’ve gotten lately.

  1. Why don’t I see all of my emails on my iPad?
  2. Why does the email I send from my iPad go out under my gmail account and not my AS account?
  3. Why do appointments I make on my iPad not show up on my computer?

All of these questions can be addressed by checking your Mail, Contacts, Calendars settings.

Tap the Settings icon on your iPad. Then tap Mail, Contacts, Calendars.

Question 1: On the right, under the list of accounts that you’ve set up, you’ll see a series of settings for Mail. To increase the number of emails that show up in your iPad inbox, tap Show. You can show up to 1,000 recent messages.

Question 2: The last setting under Mail is your Default Account. Assuming that you want the email on your iPad to be sent out under your AS account, be sure that you’ve selected your AS account as the default.

Bonus tip: If you’d like to have something other than “Sent from my iPad” appear at the bottom of your emails, you can create an email signature under Signature in the Mail settings.

Question 3: Still in the Mail, Contacts, and Calendars menu, scroll down past the Contacts settings to get to the Calendar settings. The last setting under Calendars is where you can select your default calendar. Tap on Default Calendar to see which calendars are available to you. Again, you’ll likely want to make sure that your AS Exchange calendar is your default, so that any appointments you make on your iPad show up on your Exchange calendar. If you have many possible Exchange calendars to choose from, select the calendar that is highlighted by the purple dot (and not the purple-dotted calendar that indicates it is a backup, if you have such a thing). You can also select here how far back you’d like your calendar to show appointments.

If All Else Fails: If your iPad is still not syncing as you’d like, go into Settings, and Mail, Contacts, Calendars, and delete your Exchange account–really delete it, don’t just retype the information in the fields–then set up the Exchange account again. [Use your AS email and password. Domain is “asnet” and server is “webmail.ua.edu” without the quotation marks, naturally.]

And, as always, if our “If All Else Fails” solution fails, be sure to call or email us and we’ll be happy to help you.

How to Access Email on Your iPad

February 24th, 2011 Comments off

I’m reposting this excerpt from our iPad guide for those new to the College who need to set up their iPad.

In Mail, you can have multiple email accounts appear in a single inbox. Here are instructions for setting up your AS and personal email accounts. If you do not have an AS email account, eTech can help you get one. If you do not use your AS account, you will have to access webmail through Safari.

Setting up your AS account on the iPad

1. Tap the Settings icon.

2. Select “Mail, Contacts, Calendars” located on the left side of the screen.

3. Under the Accounts heading, tap the “Add Account…” option.

4. Select Microsoft Exchange.

5. Enter your full AS email address in the Email field.

6. Enter asnet in the Domain field.

7. Enter your AS username in the Username field.

8. Enter your AS password in the Password field.

9. Enter a descriptive name for the email account in the Description field.

10. Tap the Next button.

11. Verify that the server address webmail.ua.edu appears.

12. Tap the Next button.

13. Select the Save button.

14. Make sure that Contacts, Calendar, Mail are all set to the ON position. If they are not, touch the word OFF once to turn the option on.

15. You have successfully set up your email. To access your AS mail, tap the Mail icon on the home screen.

Setting up your personal email account on the iPad

1. Tap the Settings icon.

2. Select “Mail, Contacts, Calendars.”

3. Tap the “Add Account…” option, then tap Google, Yahoo!, or AOL.

4. Enter your name, email address, password, and a description.

5. Tap the items you want to use on the iPad, which may include calendar and contacts. Availability of items depends on the service provider.

Now you can access your email on the iPad through the Mail icon.

–Jason Miller

Categories: advice, beginner Tags: ,